Newsletter

JULY NEWSLETTER AND  THE ANNOUNCEMENT OF THE TRUSTEES ORDINARY GENERAL MEETING

The main thrust of this newsletter is to inform plot owners of the date and time of the annual Ordinary General Meeting (OGM). Full and formal details of the OGM and how you can submit motions to be voted upon are included over the page.

As you know we have strived to improve communication with you all over the last year using our website www.romanparkclub.co.uk; WhatsApp and FaceBook and posting printed copies on the Trustees notice board on the outside of the building. Our Company Secretary is working to provide a comphrehensive email database fully GDPR compliant so that we can use this going forward. You will appreciate printing costs money and this affects us all.

Our Treasurer has had posted the half year accounts on the News section of the website. Please take time to have a look before the OGM.

Now for a little bit of other news.

We have been working on the plan to investigate a potential sale of the site as voted on at the EGM in 2024. Architects have come up with three possible options for future use and we are waiting to hear from Smith Jenkins who are a specialist Pre Planning Adviser so that we could approach the Local Authority with strong arguments in place for a change of use. We are hopeful to have an interim report from Louch Shacklock to present at the OGM.

As a Landlord we have been fighting a losing battle on two fronts. Firstly, the roof which is over 40 years old and definitely showing its age. We have had numerous repairs carried out but we still face leaks everytime there is a heavy downpour. We are now using David Haynes Roofing to investigate further.

Secondly, the boiler which keeps losing pressure. This is something that SJW Plumbing is investigating for us.

And sadly, we have lost two former Trustees this year, Linda Morgan and Ken George, and our thoughts are with their families

That’s it for now. Please review the reverse of this paper and, if you can, attend the OGM.

Sharon Taylor

Chair of the Trustees

 

NOTIFICATION OF THE TRUSTEES ORDINARY GENERAL MEETING

28th SEPTEMBER 2025 AT 10.30 am @ The Roman Crown

In accordance with the Declaration of Trust, this is to advise you that the annual Ordinary General meeting will be held at the Roman Crown at 10.30am on Sunday 28th September 2025. The Declaration of Trust states that homeowners/plotholders may only attend and vote if they have paid their annual Equal Contribution or agreed a payment plan with the Management Company. Any plot holder may appoint a proxy to attend and vote on their behalf. Proxy voting forms are available by emailing admin@romanpark.co.uk or by submitting a request in writing through the mailbox in the Trustees Office. They will be available after the closure of trustee nominations and motions to be added to the Agenda on the 7th September 2025.

In accordance with the Deed of Trust one Trustee must step down but can stand for re-election. There is also one vacancy on the Board of Trustees. Nominations for new Trustees are invited and must be made in writing, signed by two plot holders who have paid their Equal Contribution or agreed a payment plan and be delivered to the Chair of the Trustees by 7th September 2025, via the Trustees mailbox in the Club.

Nomination forms for new Trustees are available by emailing admin@romanpark.co.uk or by submitting a request in writing through the mailbox in the Trustees Office.

If you wish to present a motion for discussion at the OGM the proposal form for such may be obtained by emailing admin@romanpark.co.uk or by submitting a request in writing through the mailbox in the Trustees Office.Each proposal requires the support of ten plotholders who have paid their Equal Contribution or agreed a payment plan and must be received by the 7th September 2025.

Accounts for the year ending 31st December 2024 will be available from the 7th September 2025 and can be viewed from that date on the club website www.romanparkclub.co.uk  or by requesting a copy from admin@romanpark.co.uk

Sharon Taylor

Chair of the trustees

AGENDA FOR THE OGM ON 22 SEPTEMBER 2024

  1. Welcome
  2. Minutes of the OGM 22nd September 2024. These are available to view on the new section of the club website at romanparkclub.co.uk  or by requesting a copy from admin@romanpark.co.uk
  3. Chair’s Report
  4. Accounts to 31st December 2024
  5. Election of Trustee(s)
  6. Update on the trading position of the Roman Crown
  7. Update on work to investigate possible sale of the site
  8. Proposed Equal Contribution for 2026
  9. Proposals/motions, voting by attendees
  10. Any other business