TRUSTEES ORDINARY GENERAL MEETING
The main thrust of this newsletter is to inform plot owners of the date and time of the annual Ordinary General Meeting (OGM). Full and formal details of the OGM and how you can submit motions to be voted upon are included lower down.
As you know we have strived to improve communication with you all over the last year using our website www.romanparkclub.co.uk; WhatsApp and FaceBook and posting printed copies on the Trustees notice board on the outside of the building. Our Company Secretary has now implemented the estate’s email system to which over 300 properties have signed up so we will no longer use the notice boards. If you wish to receive a printed version please let us know by emailing at admin@romanpark.co.uk or posting your request with your address into the Trustees mailbox inside the Roman Crown.
If you are reading this as a paper copy and would like to receive it and our regular newsletters via email then simply send us an email to the address above.
Our Treasurer will post the half year accounts on the News section of the website after 25th July 2026. Please take time to have a look before the OGM.
Now for a little bit of other news.
During this last year we have lost two tenants – 1st Choice Properties and the former tenant of the Roman Crown. We have been very fortunate to replace them quickly with Tenderleaf Clinic and Roman Park View trading as the Roman Crown. This has meant that our budget for this year has not been adversely affected
We have experienced further roofing issues but these have hopefully now been dealt this and we managed to identify a tiny leak in the central heating that seemed to be the cause of the loss of pressure. Fingers crossed that we have no recurrence in 2027. However, we must acknowledge that the building is over 40 years old and need to make sure we have funds to face any unforseen maintenance issues. We also intend to complete a schedule of work to try and avoid unexpected costs.
We are delighted that we now have a tenant in place offering good food which hopefully will become your go to place when choosing to dine out. Make sure you spread the word to friends and family as their success is beneficial to us all.
That’s it for now. Please review the notification notice that follows and, if you can, attend the OGM.
Sharon Taylor
Chair of the Trustees
NOTIFICATION OF THE TRUSTEES ORDINARY GENERAL MEETING13th SEPTEMBER 2026 AT 10.30 am @ The Roman Crown
In accordance with the Declaration of Trust, this is to advise you that the annual Ordinary General meeting will be held at the Roman Crown at 10.30am on Sunday 13th September 2026. The Declaration of Trust states that homeowners/plotholders may only attend and vote if they have paid their annual Equal Contribution or agreed a payment plan with the Management Company. Any plot holder may appoint a proxy to attend and vote on their behalf. Proxy voting forms are available by emailing admin@romanpark.co.uk or by submitting a request in writing through the mailbox in the Trustees Office. They will be available after the closure of trustee nominations and motions to be added to the Agenda on the 7th September 2025.
In accordance with the Deed of Trust one Trustee must step down but can stand for re-election. There is also one vacancy on the Board of Trustees. Nominations for new Trustees are invited and must be made in writing, signed by two plot holders who have paid their Equal Contribution or agreed a payment plan and be delivered to the Chair of the Trustees by 21st August 2026, via the Trustees mailbox in the Roman Crown.
Nomination forms for new Trustees are available by emailing admin@romanpark.co.uk or by submitting a request in writing through the mailbox in the Trustees Office.
If you wish to present a motion for discussion at the OGM the proposal form for such may be obtained by emailing admin@romanpark.co.uk or by submitting a request in writing through the mailbox in the Trustees Office.Each proposal requires the support of ten plotholders who have paid their Equal Contribution or agreed a payment plan and must be received by the 21st August 2026.
Accounts for the year ending 31st December 2025 will be available from the 21st August 2026 and can be viewed from that date on the club website www.romanparkclub.co.uk or by requesting a copy from admin@romanpark.co.uk
Sharon Taylor
Chair of the Trustees
AGENDA FOR THE OGM ON 13 SEPTEMBER 2026
1. Welcome
2. Minutes of the OGM 28th September 2025. These are available to view on the new section of the club website at www.romanparkclub.co.uk or by requesting a copy from admin@romanpark.co.uk
3. Chair’s Report
4. Accounts to 31st December 2025
5. Election of Trustee(s)
6. Update on the trading position of the Roman Crown / Snipaholix and Tenderleaf Clinic
7. Proposed Equal Contribution for 2027
8. Proposals/motions, voting by attendees
9. Any other business